3 It is important to keep all clients information in a secure location (i. e. filing cabinet for paper based records etc. ) 2 Explain how legal requirements and codes of practice inform practice in handling information? Freedom of information act 2000- This act was created to allow members of the public to access information held about them by different public bodies. 2.3 Maintain records that are up-to-date, complete, accurate and legible. Not leaving notes everywhere in the office with information on them about the service users. Records should ideally not be removed from the secure storage location, or if they are then procedures must be followed to ensure that they are not left in an insecure area. Electronic tools eliminate the need for manual intervention and minimize human error. An information or records management system - most often electronic - designed to capture, process, store and retrieve information is the glue that holds a business together. Today, electronic database management systems manage this information. This is a pattern type cookie set by Google Analytics, where the pattern element on the name contains the unique identity number of the account or website it relates to. The information can take various forms (including identification data, diagnoses, treatment and progress notes, and laboratory results) and can be stored in multiple media (e.g., paper, video, electronic files). Did you know that we have over 70,000 essays on 3,000 topics in our Freedom of Information Act 2000 Health & Social Care Act 2008 - Essential standards 2.1 Explain how to maintain records that are up to date, complete, accurate and legible 2.2 Describe practices that ensure security when storing and accessing information 2.3 Describe features of manual and electronic information storage systems that help ensure . For example if you visit a service user in the morning but no longer need their records it should be put in the secure location out of reach of others who are not authorised to use this. 2.1 Describe features of manual and electronic information storage sytems that help ensure security. These cookies do not store any personal information. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. you may need to whistleblow to outside agencies. If youre GP was to disclose information about you to your mother or father without your consent this would be going against the Data Protection act which could lead to the GP being prosecuted for committing a criminal offense and being non-compliant. Q 3. Q.1 (a) Identify and discuss the major types of information systems that serve the main management groups within a business. Information security is the technologies, policies and practices you choose to help you keep data secure. Digital care records play a role at every step in the delivery of person-centred coordinated care, supporting: the identification and targeting of people who benefit most from integration, through risk stratification and case finding. It needs to be accurate and prepared in a timely manner. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. Harder for unauthorized individuals to access information when its handwritten versus when its stored on a computer or phone. While investing in an electronic document storage system is highly recommended, ensure that the one you spend your money on enhances and supports your business operations. Dont know how to write an assessment? Examples of databases include: Phone Address Book, Business Customer Lists, Club Membership Lists, Companys Employee Database, The library database, Video Library, etc. This cookie is used to track how many times users see a particular advert which helps in measuring the success of the campaign and calculate the revenue generated by the campaign. Cloud storage A cloud service that hosts electronic information which can then be accessed by authorized individuals from any computer or device as long as they have the correct login credentials. The right electronic document management system can make this task less daunting than it would otherwise be. Protect the reputation of the University and ensure compliance with federal and state laws and regulations. The difference between manual and electronic file systems. This cookie is set by Addthis.com to enable sharing of links on social media platforms like Facebook and Twitter, This cookie is used to recognize the visitor upon re-entry. A 2. This cookie is set by Hotjar. At a time when data security threats are becoming prevalent, you will need a system that guarantees the security of your digital records. 1. Describe features of manual and electronic information storage systems that help ensure security Demonstrate practices that ensure security when storing and accessing information Maintain records that are up to date, complete, accurate and legible Support audit processes in line with own role and responsibilities Demonstrate practices that ensure security when storing and accessing information According to this rule, confidential records may be retained on computer systems, and the number of individuals with access to these systems is maintained to a minimum. This software can automate almost all the steps of the payroll process and requires only minimal human intervention. Plus, a top-quality electronic data storage and document management system lets you go beyond simply storing the data. All staff should know how to report a breach in security this will usually be a report to your manager but some organisations may have named information officers. A document storage system should make it easy to share documents with approved personnel and partners. a nurse, advocate etc.) Your system should be able to automatically process your documents in an organized and logical manner. Electronic databases format, arrange and present information in customizable ways, Electronic databases can easily share the information with other software applications/programs. Describe and Demonstrate Security of Manual and Electronic Manual Information Storage (Paper or Hard-Copies), Electronic Information Storage (Computer systems). 2.2 Demonstrate practices that ensure security when storing and accessing information. Discuss file organisation with respect to physical data independence. There are many thing that you need to update in the records these include: Date and time of arrival or visit what happened what tasks were completed i. e. washed, dressed, fed, medication Outcome of visit and any requests from the service user. One might assume that the electronic data represent a subset of the patient data stored in the paper-based record. 3 Describe features of manual and electronic information storage systems that help ensure security? Mukalele Rogers+256776960740 / +256706060740www.mukalele.net, Your email address will not be published. The Internet Archive Manual Library is a collection of manuals, instructions, walkthroughs and datasheets for a massive spectrum of items. 1 Ways to support others and making them understand the need for secure handling of information is by following policies and procedures yourself which shows good practice. Regulatory. (2016, Aug 28). Compare strategies for managing stress in self and others, 9.2. Records that are in use should be stored securely, in This cookie is setup by doubleclick.net. .Create and maintain relationships .To teach and to learn .To share. To Download this unit 9 L.O 2 answer click on the below link . All health and social care organisations and agencies will also have their own internal policies and procedures governing the handling and sharing of information. Principle 4 access to confidential information should be on a strict need-to-know basis. This means that if you work for these agencies, things like records, emails and other communications may be given to the public if they ask for them. Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. 1.1 Identify the different reasons. The Caldicott Principles are a set of tenets for guiding confidentiality and the sharing of information in health and social care settings. An electronic health record (EHR) is a digital version of a patient's paper chart. But opting out of some of these cookies may have an effect on your browsing experience. Information that no longer needs to be accessed on a day-to-day basis may be archived in a secure storage facility or shredded/incinerated policies must be in place to guide the destruction and archiving of information. What are the r elationships among these systems? name, address, telephone number etc.) Principle 5 everyone must understand their responsibilities. The security of IT systems and information assets is dependent on the individuals managing as well as the individuals utilizing such. Maintain records that are up-to-date, complete, accurate and legible. You may need to seek permission before making copies of records and ensure that personal information does not leave the building. This cookie is set by Hotjar. Describe features of manual and electronic information storage systems that help ensure security; Demonstrate practices that ensure security when storing and accessing . Let us help you get a good grade on your paper. 3. No part of this publication may be reproduced or used in any form, or by any electrical or mechanical means, without permission in writing. Searchable PDF is even better. You will need to be familiar with your own organisations policies and procedures and ways of working to handle information correctly and securely. Welcome to Sarthaks eConnect: A unique platform where students can interact with teachers/experts/students to get solutions to their queries. Having information whenever you need it is crucial when making informed decisions. Learn more about file storage. We have years of experienced writers who not only provide professional assistance to you but also take care of all your thesis need. Assessment criteria covered by this article, CARE CERTIFICATE STANDARD 14: HANDLING INFORMATION, LEVEL 2 DIPLOMA IN CARE HANDLE INFORMATION IN CARE SETTINGS, LEVEL 3 DIPLOMA IN ADULT CARE PROMOTE EFFECTIVE HANDLING OF INFORMATION IN CARE SETTINGS. SHC 31: Promote communication in health, social care or childrens and young peoples settings. Having secure systems for recording, storing and sharing information is essential in health and social care settings because we handle sensitive information and must ensure the confidentiality of the individuals that we care for and the colleagues that we work with. Class discussion. The Health and social Care Act- also has guidelines and legislations on how to handle people information correctly.