Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the resulting form is legible; there is no change to the name, content, or sequence of the data elements and instructions; no additional data elements or language are inserted; and the standards specified under 8 CFR 274a.2(e) through (i), as applicable, are met. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). Join us at our exclusive partner conference. Indiana residents who have not already made application for a Real ID should do so during their next renewal. Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. You can download the current version from our home page at verifyi9.com. When keeping documents, store them with I-9 itself, separate from personnel files. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as Employers should not backdate the form, but should clearly state the actual date employment began in the certification portion of Section 2. Then the Warning message #2 will appear letting you know that you must print Section 2. An I-9 is a form from the U.S. Citizen and Immigration Services agency that confirms the employee's identity and right to work in the United States. The document number is an 8 or 10 digit alphanumeric number found either on the back of the license or lower right hand corner (depending on the year of your license). The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt. To protect your privacy, please do not include any personal information in your feedback. Women who experienced belittling at work are now stepping up to fight microaggressions. For Form I-9 purposes, you may accept these licenses. This requirement applies to every employee, full-, Employers with any employees working remotely. E-Verify and Professional Employer Organizations (PEOs). Ensure the note is signed and dated. For NAU use only. If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . Our customers are our heroes. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. Our popular webinars cover the latest HR and compliance trends. This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Specific I-9 documents can be issued to certain person categories. Your access of this information does not create an agency or other business relationship where one does not already exist. Does this card need to be reverified? You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. The employer should attach a note to the employees Form I-9 explaining the discrepancy. Since 2007. On-campus employment is authorized until the completion of the student's course of study. They are the issuing authority and responsible for issuing a license. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. Regardless of requirements, its always recommended to retain supporting documentation. These cookies make advertising and communications more relevant to you and your interests, and further help us to improve the site. Making copies and keeping them can help your case in the event of an ICE inspection. Do not shred previously retained copies of documents. Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. Anyone who has never held a Hawaii driver's license or instruction permit, must apply in-person and provide documentary proof of legal name, date of birth, social security number, legal presence and Hawaii principal residence address. No entry should be made in List A column. Attract top talent, develop employees, and make better decisions with actionable data. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. Share sensitive information only on official, secure websites. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. A citizen of the United States. If you complete Section 2 using a computer, a selection in List A column will auto-fill all the fields in the List B and List C columns with N/A. May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? If an employee presented a Form I-94 with an unexpired refugee admission stamp as a receipt, before the end of 90 days, the employee must present either an Employment Authorization Document or a combination of a List B document and an unrestricted Social Security card. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). When completing section II of the I-9 Form, the employer must record the proper "issuing authority" of the document (s) provided by the employee. The good news is, HR teams arent expected to be detectives. Identification Card . A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. Enter your expiration of commission date. I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. An exception exists for federal contractors. In California and Oregon, employers are required to post notices for employees if there is an inspection. Measures 8.5" x 11". Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. Streamline recruiting and hiring so you can quickly and effectively fill open positions, develop top talent, and retain your workforce. E-Verify is a registered trademark of U.S. Department of Homeland Security. Please contact your campus HR office for assistance in completing the form. Form I-9 is required by the Department of Homeland Security. If information has been written in the wrong list (e.g., a Social Security number is in List B or a drivers license in List C) draw an arrow to the correct list and add initials and the date, again preferably in different color ink. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. This is not a complete list of documents. It is not the same as the drivers license number. It indicates, "Click to perform a search". Errors or information missing from the I-9 form can delay the successful completion of a verification. Drive engagement and increase retention with talent development and continuous learning. L. No. Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. Does your company use E-Verify? In addition, copies of these documents must be made and retained.